Executive Positions

About the NAWRA Executive

The NAWRA executive is the governing body of the Northern Alberta Women's Ringette Association and is responsible for league management, rule administration, and rule creation for the league. The executive is comprised of NAWRA members who have been voted or appointed into one of the positions listed below. 

Role Description

President 

The duties of the President include, but are not necessarily limited to:

1. CEO of NAWRA;
2. Schedule and host 3 Executive Meetings per year;
3. Exercise general supervision over the affairs of NAWRA and the other executive in the     execution of their duties;
4. Ensure that agenda information is sent out to the other executive members one (1) week in advance of each meeting so that they have time to review;
5. Ensure that all directives and resolutions resulting from Meetings are carried into effect;
6. Assist (or fulfill the role) the Vice President in additional duties they have;
7. Address the Executive and Team Mangers via e-mail or phone call when required or appropriate;
8. Liaise with Ringette Alberta when required;
9. Term is 2 years.

Vice President  

The duties of the Vice President include, but are not necessarily limited to:

1. Shall carry out duties of the President during their absence and, as directed by the President;
2. Shall preside at all Executive Meetings and execute any other duties as requested by the Executive;
3. Act as interim President should the President resign or be removed until the next  Annual General Meeting is called to elect or appoint a new President;
4. Be the chairperson of the Protests, Grievances, and Appeals Committee as required,
5. Plan and organize the AGM,
6. Become President after 2 years as Vice President. 

Past President 

The duties of the Past President include, but are not necessarily limited to:

1. In the absence of the President and Vice President, preside as chair at all Meetings;
2. Carry out duties as requested by the President or Vice President;
3. Provide advice and leadership to the Executive regarding past practices and other matters to assist in governing NAWRA

Treasurer 

The duties of the Treasurer include, but are not necessarily limited to:

1. Receive all money paid to NAWRA and be responsible for the deposit of that money in a bank or banks approved by the Executive NAWRA;
2. Be a signing authority;
3. Properly account for all funds of NAWRA and keep such books and records as may be directed;
4. Pay all legitimate bills received by NAWRA;
5. Prepare budgets yearly or as required by the President;
6. Supply a report on the financial status of NAWRA at all Meetings;
7. Make the financial records available at the AGM or as directed by the President for any Member to view;
8. Ensure a Certified Internal Auditor and their cost is provided at the AGM;
9. Be a Member of the Protests, Grievances and Appeals Committee as required;
10. Monitor and invoice Team Managers for annual dues per the league rules by Oct 1 and any other dates given by the Registrar for Ringette Alberta fees;
11. Ensure that all Team Performance Bonds, Referee Fee Deposits and League fees are up to date;
12. Term is minimum 1 yr.

Secretary 

The duties of the Secretary include, but are not necessarily limited to:

1. Attend all Meetings, Executive Meetings, and the Annual General Meeting and record accurate minutes of those meetings;
2. Ensure that Due Notice is given for all Meetings, Executive Meetings, and the Annual General Meeting as required;
3. Maintain files and records appropriate for the operation of NAWRA;
4. Inform the Executive and Members of the time, location, and place of meetings of all types, giving Due Notice as appropriate;
5. Secure facilities for NAWRA scheduled meetings (including telecommunication options);
6. Circulate all meeting minutes to Executive within thirty (30) days of last Meeting
7. Responsible to determine whether there is quorum at Meetings
8. Be a Member of the Protests, Grievances, and Appeals Committee as required;
9. Circulate Season Start up Package with Due Notice to all Team Managers for the Fall Meeting;
10. Term is minimum 1 yr.

Ringette Alberta Registrar

The duties of the Registrar include, but are not necessarily limited to:

1. Send out Team Roster Spreadsheet before the Fall Meeting to the Team Managers
2. Collect all team rosters and input to Ringette Alberta all Player information for current season before critical date set by Ringette Alberta;
3. Maintain all records for Team Rosters throughout season for additions and remove Players by all critical dates set by Ringette Alberta;
4. Process affiliation forms for all Teams by critical dates set by Ringette Alberta;
5. Ensure all Players are eligible for the Team they are registered with;
6. Liaise between NAWRA and Ringette Alberta
7. Distribute Team Roster forms from Ringette Alberta when a Team requests a copy
8. Be a Member of the Protests, Grievances, and Appeals Committee as required;
9. Communicate the amounts for each Team registration fees with the Treasurer
10. Distribute the Code of Conduct at the beginning of each season along with registration sheet;
11. Term is minimum 1 yr.

Ice Scheduler 

The duties of the Scheduler include, but are not necessarily limited to:

1. Provide a template for and collect ice slot information from Team Managers;
2. Create session schedules which include League games and league championships;
3. Start League schedule on October 1 with end of season;
4. Recognize team requests for scheduling around tournaments;
5. Distribute schedule to Webmaster, Referee Liaison and notify Division Representatives that the schedule has been posted;
6. Inform all affected parties of any errors on schedule that Team Managers may find on the schedule once notified of the error;
7. Be a member of the Protests, Grievances, and Appeals Committee as required;
8. Advise Referee Liaison on billing structure for NARRA for League play and league championships

Ref Liaison 

The duties of the Ref Liaison include, but are not necessarily limited to:

1. Point of contact to communicate with NARRA;
2. Review schedule on the Arbiter (NARRA website) to ensure proper scheduling of officials;
3. Distribute any complaints from NARRA to the Executive members and the appropriate Team Manager;
4. Be a member of the Protests, Grievances and Appeals Committee as required
5. Issue suspension letters
6. Track suspended games served

Webmaster

The duties of the Webmaster include, but are not necessarily limited to:

1. Ensure that the NAWRA website is up to date and maintained with the following:
   1. Calendar of events
   2. League Schedule
   3. Sub Lists and contact info
   4. Team Contacts
   5. NAWRA Bylaws
   6. NAWRA Policies and Procedures
   7. Game results and Team stats
   8. Updated message board
2. Coordinate with Treasurer for maintenance of annual web fee
3. Receive all game scores from Division Reps to input to website
4. Be a member of the Protests, Grievances and Appeals Committee as required

Policy Manager 

The duties of the Webmaster include, but are not necessarily limited to: 

1. Review the Policies and Procedures at the end of the season and make amendments as required by the executive team;
2. Ensure that policies and procedures are documented and communicated to all members;
3. Attend all Meetings, Executive Meetings, and the Annual General Meeting;
4. Be a Member of Protests, Grievances, and Appeals Committee as required
5. Term is minimum 1 yr.

Division Representatives A, B, C, Recreational

The duties of the Division Representatives include, but are not necessarily limited to:

1. Be the first point of contact for teams within assigned division
2. Distribute grievances to appropriate executive member
3. Ensure teams provide electronic copy of game sheets within 48 hours of game played
4. Send game scores to Webmaster
5. Be a member of the Protests, Grievances and Appeals Committee as required
6. Notify teams of posted schedule
7. Store all league and exhibition game sheets as well as league championship rosters in the NAWRA Dropbox files
8. Work with the NAWRA Executive to determine the correct placement of new teams entering the League